Position Summary

We are hiring an AP Manager for a valued client of ours in Tampa, FL. This is a direct hire opportunity. The Accounts Payable Manager is responsible for overseeing the full accounts payable function, ensuring timely and accurate processing of invoices, payments, and vendor records. This role manages daily AP operations, supervises staff, maintains internal controls, and partners closely with accounting leadership to support month-end close, audits, and continuous process improvement.

The ideal candidate brings strong leadership, deep AP knowledge, and the ability to manage high-volume environments while maintaining accuracy, compliance, and strong vendor relationships.

Key Responsibilities

Accounts Payable Operations

• Oversee end-to-end accounts payable operations, including invoice processing, coding, approvals, and payment execution
• Ensure accurate and timely processing of vendor invoices in accordance with company policies and accounting standards
• Manage weekly and monthly payment runs (check, ACH, wire), ensuring proper controls and approvals
• Maintain vendor master data and ensure accurate setup, updates, and documentation

Team Leadership & Supervision

• Lead, train, and support AP team members, including workload distribution and performance management
• Establish clear procedures and best practices to improve efficiency and consistency
• Provide guidance on invoice discrepancies, escalation issues, and complex vendor matters

Reconciliations & Month-End Close

• Review and approve AP reconciliations, including AP subledger to general ledger tie-outs
• Support monthly, quarterly, and year-end close activities related to accounts payable
• Ensure timely booking of accruals and proper cutoff of expenses

Compliance, Controls & Audits

• Maintain strong internal controls over AP processes to ensure accuracy and prevent errors or fraud
• Ensure compliance with company policies, GAAP standards, and applicable regulations
• Support internal and external audits by providing documentation, explanations, and reconciliations
• Oversee 1099 reporting and ensure timely preparation and filing

Vendor Relations & Issue Resolution

• Serve as primary escalation point for vendor inquiries and payment issues
• Resolve invoice discrepancies, pricing differences, and payment disputes efficiently
• Maintain positive vendor relationships while enforcing payment terms

Process Improvement & Systems

• Identify and implement process improvements to enhance efficiency, accuracy, and scalability
• Partner with Accounting, Procurement, and Operations to streamline invoice workflows
• Support AP system implementations, upgrades, or automation initiatives as needed

Additional Responsibilities

• Prepare and distribute AP reports and metrics for leadership review
• Perform ad hoc projects and additional duties as assigned

Education & Experience

• Bachelor's degree in Accounting, Finance, or a related field preferred
• Minimum of 5-7 years of progressive accounts payable experience, including supervisory or management responsibilities
• Experience managing AP in high-volume or multi-entity environments preferred

Knowledge, Skills & Abilities

• Strong knowledge of accounts payable processes, controls, and best practices
• Solid understanding of GAAP and accounting fundamentals
• Experience with ERP or accounting systems (e.g., Oracle, NetSuite, SAP, Dynamics, QuickBooks)
• Proficient in Microsoft Excel and other Microsoft Office applications
• Excellent organizational, prioritization, and time management skills
• Strong attention to detail and accuracy
• Ability to lead, coach, and develop AP staff effectively
• Strong problem-solving and analytical skills
• Excellent communication and interpersonal skills
• Ability to handle confidential information with professionalism and discretion